Trustees of the Public Library Of The City Of Boston Finance and Audit Meeting

A. Welcome Remarks

B. Roll Call of Members

C. Review and Approval of Meeting Minutes from March 8, 2022.

D. Review and Approval of Annual Contracts at Full Board  

VOTED:  “that, the Trustees Finance and Audit Committee recommend approval by the Trustees of the Public Library of the City of Boston to accept Mayor Michelle Wu’s FY23 Recommended Operating and Capital Budget.”

A. Vote for True Partners Contract

VOTED:   “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston authorize a contract in the amount of Fifty Thousand Dollars and Zero Cents ($50,000) with True Partners located at 9 Purchase Street, Newburyport, MA  01950 for the purpose of recruiting candidates for the Research Collections Manager position at the Boston Public Library.”

B. Vote for Consultant Contract with Kurt Mansperger                                                                                                          Keith Gillette, Chief Technology Officer and Lisa Pollack, Chief of Communications & Strategy

VOTED:   “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve an employee agreement with Kurt Mansperger of 86 Lake Attitash Road, Amesbury, MA 01913 not to exceed Fifty Thousand Dollars and Zero Cents ($50,000) to cover technical responsibilities for the Web Services Manager and the launch of the Long-Term Device Lending program and other projects as needed.”

C. Vote for KBLIC Glass Enclosure Contract

VOTED:   “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston authorize a contract with One Way Development Inc. located at 1408C Centre St, suite 1, Roslindale, MA  02131 not to exceed One Hundred Ninety-Nine Thousand Two Hundred Twenty Six Dollars and Zero Cents ($199,226.00) to install the glass enclosures in the Kirstein Business Library and Innovation Center.”

D. Vote for Press Photography Pilot Project                                                                                                                                                                                                  

Beth Prindle, Head of Special Collections

VOTED:   “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston authorize a contract with Picturae, Inc, 228 East 45^th Street, 9E, New York, New York, to digitize, catalog and preserve highlights of the press photography collection, with an emphasis on the Herald Traveler Press photography collection. The contract is not to exceed Sixty Thousand Dollars and Zero Cents ($60,000).

A. Mechanical, Electric, and Plumbing (“MEP”) Contract

B. Elevator Maintenance Contract

**Vote wording to be determined after RFP selection made on 5/9

A. VOTED:   “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees delegate approval for the Fire Alarm Contract to the Finance and Audit Committee.”

A. Clifton Larson Allen

Matthew Hunt, CPA, Signing Director

131 Hartwell Avenue, Suite 300, Lexington, MA  02421

B. Marcum LLP

James Wilkinson, Partner

155 South Main Street, Suite 100 Providence, RI 02903

**Vote selection to be determined after deliberations.

“Please sign up for public comment the first 30 minutes of the meeting to support effective time management.  On occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and time allowing.  Members of the public are also reminded that comments may alternatively be submitted in writing to the Clerk of the Board for distribution to the Trustees.”